The protection of your personal information is important to us
This document (“Privacy Protection Policy”) describes how we collect, use and protect the personal information of travellers and other persons who may have dealings with us. Please read this Privacy Protection Policy carefully. If you have any questions or concerns you should contact us at the address set out below.
What is “personal information”?
The personal information that we are concerned with in this Privacy Protection Policy is the private information of individuals such as birth dates, passport numbers, travel dates and destinations, health information, travel and meal preferences, frequent flyer and other membership numbers, personal e-mail addresses and financial information related to personal credit cards, bank accounts and other payment methods. Personal information does not include an individual’s name, title, business address, business telephone, fax or cellular phone numbers.
Why do we collect, use and disclose your personal information?
We collect relevant personal information when you ask us to provide you with information or travel related services (such as air, ground and sea transportation, hotel and other accommodation, tours, meals, services and insurance products) that are sold or reserved through us (the “Travel Services”). We use and disclose the personal information in order to provide you with the requested information or Travel Services and for purposes ancillary and additional to that. In particular your personal information may be used –
How do we collect your personal information?
The following are the sources that we may use for gathering personal information. We will use only those required for the Identified Purposes. We may gather information –
Who will we disclose your personal information to?
We act as the agent or intermediary for or in respect of the suppliers (‘the Suppliers”) of the Travel Services. Accordingly, personal information relevant to the sole purpose of providing your Travel Services will be disclosed to the Suppliers of such Travel Services. It may also be disclosed to:
We will accept any of the following as your consent to our existing use and future collection, use and disclosure of your personal information for the Identified Purposes –
When you give us the personal information of other persons
When you share with us the personal information of your travel companions or other persons for whom you are requesting information or Travel Services:
You may withdraw your consent at any time upon reasonable notice to us. Withdrawal of your consent is however subject to legal or contractual restrictions. If the withdrawal of your consent would frustrate the performance of a legal obligation, your consent may not be withdrawn unless we have also agreed to it in writing. You should also note that withdrawing your consent may affect our ability to continue to provide you with Travel and other services. Should you wish to withdraw your consent, we will advise you at that time of the implications of such withdrawal.
To withdraw your consent you should contact us at the contact address or telephone number listed below.
How do we protect your personal information?
Private financial and other sensitive personal information is stored by us in secure areas using physical measures such as filing cabinets that are secured after hours, alarm systems and, in the case of electronic data, in databases that are password protected. Third parties such as Suppliers to whom such information is transferred as contemplated in the above paragraph “Who will we disclose your personal information to?” are also required to protect your personal information in a manner consistent with the Laws.
Exclusion of our Liability in respect of Foreign Suppliers.
Your particular travel or other arrangements may require the disclosure of your personal information to airlines, hotels and other Suppliers or third parties who are not subject to the Laws for residential, jurisdictional or other reasons. Foreign Suppliers may not be required to protect personal information in the same way or to the same extent as required by the Laws. Our liability for the failure of any such Foreign Supplier to protect your personal information is specifically excluded. If you have any concern about the disclosure of personal information to a Foreign Supplier you should advise us in writing well in advance of any travel reservation or other arrangement being made with or involving such Foreign Supplier on your behalf.
How long do we keep your personal information?
Your personal information is retained only so long as we need it to provide information, Travel Services and other services to you, and for a reasonable length of time thereafter in order to meet any Identified Purpose or other legal or business purpose.
Accessing your personal information
You have a right to access the personal information that we have in our custody or under our control. You also have the right to know the names of Suppliers or other third parties to whom personal information has been disclosed. Access may be subject to legal restrictions and in particular we may be obliged or have the right to refuse your request if:
Applying for access
Requests for access to personal information should be made in writing at the address set out below. The request should contain sufficient information to enable us to identify you and should specify the particular information that is being sought. We will try to respond to your request as soon as possible but may require you to provide additional information as to your identity, right to receive the requested information or greater particularity as to the information sought. We may also charge you a reasonable fee for providing access to your personal information in which event we will advise you of the approximate cost and may request a deposit to cover such cost before proceeding.
Accuracy and limitations on our responsibility
From time to time we may update the personal information that we have on file for you. We rely on you however to advise us of any relevant changes to or errors in your personal information and shall have no responsibility for any personal information that is inaccurate. In addition, although we take reasonable steps to protect your personal information, we are not responsible for any improper use of your personal information that is beyond our reasonable control.
Please tell us if you have a complaint
If you have a complaint relating to this Privacy Protection Policy or any of our procedures please contact us. If your complaint is justified we will take reasonable steps to resolve the issue including amending our Privacy Protection Policy or procedures. If for some reason we are unable to resolve your complaint to your satisfaction you may have the right to contact the UNIGLOBE World Headquarters by telephone at (604) 718-2600 or by email at firstname.lastname@example.org.
For more information about our Privacy Protection Policy, to file a complaint, to make an enquiry or to opt out of all or parts of the Privacy Protection Policy, please contact us at:
UNIGLOBE Travel (British Isles and EMEA)
PO Box 50173
SW1P 2XY United Kingdom
We reserve the right to amend this Privacy Protection Policy at any time. The updated Privacy Protection Policy will be posted on our website and amendments will take effect from the date of such posting.